Section Officer Position Descriptions Arrangements Chair Auditing Chair Certification Chair Database Chair Education Chair Examining Committee Chair Historian Internet Liaison Koalaty Kid Chair Membership Chair Newsletter Editor NQM Chair Placement Chair Program Chair Publicity Chair Recertification Chair Secretary Section Chair SMP Chair Treasurer Vice Chair/Chair Elect Position Title: Section Chair Serving as the executive officer of an ASQ Section, the Chair oversees the Section’s planning activities and financial management, establishes the Nominating Committee and appoints the Nominating Committee Chair, oversees the appointment of other committee chairs, and mentors the Chair-Elect/Vice-Chair. Reports to: Regional Director Qualifications: Must be an ASQ member in good standing and will have preferably served as Chair-Elect or Vice-Chair in the year immediately preceding the term as Chair, and be willing to have his/her business or day phone and fax number published for Section business purposes. Also must be willing to commit the specified time estimated to fulfill the Chair’s duties. Time Commitment: This is a one-year term, not to exceed two consecutive terms, requiring an estimated minimum 24 hours/month to fulfill the responsibilities of the position. Training Opportunities and Materials: Section/Division Leadership Training Regional SMP Training Other training(s) as offered by the Regional Director Society Management Handbook Mentoring past Chair Benefits: This position offers an opportunity to enhance and practice leadership skills, promote and use quality tools, support the shape and future of the quality movement, guide the growth and direction of the Section, and network with other quality professionals to increase awareness of the member’s company in the community. Responsibilities: Serve as Chair from July 1- June 30 Act as the executive officer of the Section, including fulfilling the following duties: Preside at all meetings of the Section and the Section Executive Committee (SEC). Call and attend all SEC meetings. It is recommended that the SEC meet at least six times per term. At the meeting, it is recommended that the following items, at a minimum, be covered: financial update provided by the Treasurer meeting minutes are taken by the Secretary a copy of the meeting minutes are sent to the Section’s Regional Director and ASQ Headquarters Section business regarding co-sponsoring be discussed voting on any Section business requiring open bids from vendors Represent the Section (or appointing a delegate) in all meetings with other local or national groups. Serve as ex-officio member of all Section committees and boards. Ensure that the Section submits a nomination for Regional Director on or before December 31. Develop and review long- and short-range strategic plans. Appoint Section representatives to any local technical society council and instructs the Secretary to inform the SEC. Appoint an Auditing Committee to audit the Treasurer’s accounts. In July, upon taking office, send the Section’s management plan to Headquarters. In July, assist the Treasurer in preparing the Section’s annual report to be submitted to Headquarters by August 1st. In December, present Nominating Committee’s slate of officers at the December meeting and take nominations from the floor. In February, announce elected officers for the following year to the Section. In February, appoint all committee chairs. On March 1, send officer and committee chair listing for the upcoming membership year (July-June) to Regional Director and Headquarters. In March and April, begin to initiate the incoming Chair into the duties and routine of the office of Chair, aiding in whatever way necessary to ensure continuity of action in the Section’s activities. The Chair should urge the Secretary and Treasurer to begin to instruct the incoming Secretary and Treasurer in the duties and responsibilities of the position so that the change-over will be as smooth as possible. In April, May, and June, ensure that the current and incoming SECs begin meeting to develop the Section’s strategic plan including the Section Management Plan (SMP). Oversee completion of the SMP. In April, May, and June ensure the proper transition of officers, including sharing of important mailings, dates, files and other business information. Designate an annual meeting of the Section as required by the bylaws. At this meeting, the incoming Section officers can be introduced, an annual report of the state of the Section shall be made- including the Section’s progress and its future plans. In June, arrange and ensure proper transfer of bank funds to the new officers. This will require the signing of signature cards by the Chair, incoming Chair, Treasurer, and incoming Treasurer. Related Policies and Procedures: ASQ Constitution and Bylaws, Article IV Related ASQ Policies and Procedures: A-16, State Quality Awards: Member Unit Involvement in State/Local/Corporate Quality Award Programs A-17, Society Involvement with Other Organizations and Use of ASQ Name/Logo F-1, Financial Management F-4, Reimbursement of Travel Expenses F-5, Committee Expenses G-11, Section Formation and Dissolution G-13, Scholarship Funds -- Policy for Establishment of G-15, Education, Training and Certification G-16, ASQ Certification Program G-17, ASQ Recertification Program G-24, Staff Visits to Society Member Units G-30, Membership Disclosure Information O-3, Procedure for Appointment S-2, Supple. 1, Organizing an ASQ Subsection S-3, Membership Information and Dues S-4, Section Officers and Committee Chair Duties S-7, Examining Committee -- Operating Procedures S-9, Treasurer and Auditing Committee Guidelines S-10, Election of Regional Directors Y-6, Regional Director Position Guide ASQ Operational Milestones Section Model Bylaws, Nos. 1 and 2