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Section Officer Position Descriptions
Treasurer


Arrangements Chair
Auditing Chair
Certification Chair
Database Chair
Education Chair
Examining Committee Chair
Historian
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Koalaty Kid Chair
Membership Chair
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Treasurer
Vice Chair/Chair Elect
Position Title: Section Treasurer

Maintains the financial records of the Section. Communicates the financial condition of the Section at Executive Committee meetings. Creates and monitors the Section budget. Prepares and sends annual Treasurer’s report to Headquarters.

Reports to: Section Chair and Executive Committee
Qualifications: Must be an active ASQ member in good standing and will have preferably been a participant in Section committee activities. Should have an understanding of budgeting and a basic understanding of accounting principles. Knowledge of financial/spreadsheet software and access to a computer are helpful.
Time Commitment: This is a one year term. The position of Treasurer requires an estimated 7 hours/month to fulfill the minimum responsibilities of the position.
Training Opportunities and Materials:
  • Section/Division Leadership Training
  • Regional SMP Training
  • Other training(s) as offered by the Regional Director
  • Society Management Handbook
  • Section Treasurer’s Reference Manual
  • Mentoring past Treasurer
Benefits: This position offers an opportunity to enhance and practice leadership skills, network with other quality professionals to increase awareness of the member’s company in the community, promote the use of quality tools, and provide administrative support to the growth of the quality movement. Additionally, this position offers the opportunity to enhance or develop financial and accounting skills.
Responsibilities: Serve as the Section’s Treasurer from July 1 - June 30.

Maintain the Section’s financials through the use of "Quickbooks" software.

Attend and vote at all Section Executive Committee meetings.

Maintain the deposits in the depositories designated by the Executive Committee, retaining custody of all monies and securities belonging to the Section.

Make deposits and disbursements authorized by the Executive Committee.

Develop the Section budget, and present to the Executive Committee.

Prepare a monthly summary of the receipts and disbursements together with a balance sheet and submit to the Executive Committee.

Monitor the expenses vs. the budget, issue quarterly reports and advise the Executive Committee of significant variances.

Maintain an accurate record of receipts, bills, and disbursements of the Section and authorizations for disbursements.

In January (by January 10th), submit the previous calendar year’s information for the 1099 tax form to Headquarters Account Department.

From March to May, begin mentoring and working with the incoming Treasurer to ensure a smooth transition.

In May, begin arrangements to transfer funds to the incoming Treasurer. Also transfer all financial records to the incoming Treasurer.

In May, work with the Section Chair to prepare and present an annual report of the financial condition of the Section.

In May/June, coordinate an audit of the records with the Section’s Audit Committee.

In July, submit the Section’s annual report to Headquarters. This report must be received by August 1st.

Related Policies and Procedures: ASQ Constitution & Bylaws

ASQ Policies and Procedures

  • F-1, Financial Management
  • F-10, Governing of Petty Cash
  • S-3, Membership Information and Dues
  • S-4, Section Officers and Committee Chair Duties
  • S-9, Treasurer and Auditing Committee Guidelines

ASQ Operational Milestones

Our Section:  What's New | Calendar | Current Newsletter | Newsletter Archive | About ASQ | ASQ FAQ | Code of Ethics | Section Officers & Committees
Board Positions | Section Management Process | Section Operation Agreement | Photo Galleries
Membership:  Membership | Benefits of Membership | Membership FAQ | Certification | Recertification
Education:  Education Opportunities | Certification Exams | Certification | Recertification
Jobs:  Jobs List | Job Mailing List | Kansas Career Center | Missouri Career Center | National ASQ Career Center | Kansas City Area Job Clubs
Outreach:  Community Outreach Program | firsthand Foundation | Koalaty Kids
Awards:  Kansas Award | Missouri Award
Links:  ASQ Section 1301 Facebook | ASQ National Web Site | ASQ-UCM Student Chapter | ASQ Reliability Division | i Six Sigma | ASQ Statistics Division
Free Articles | NIST Quality Program | Quality On-Line | Quality Engineering & Manufacturing Association | National Job Search Web site
Goal QPC | Six Sigma IQ

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This page last modified on 11/28/2008