Section Officer Position Descriptions Arrangements Chair Auditing Chair Certification Chair Database Chair Education Chair Examining Committee Chair Historian Internet Liaison Koalaty Kid Chair Membership Chair Newsletter Editor NQM Chair Placement Chair Program Chair Publicity Chair Recertification Chair Secretary Section Chair SMP Chair Treasurer Vice Chair/Chair Elect Position Title: Section Chair-Elect/Vice-Chair Supports the work of the Chair and performs duties of the chair in his/her absence. Appoints chairs for all standing committees and provides orientation and consultation as needed. Reports to: Section Chair Qualifications: Must be an active ASQ member in good standing and will have preferably been a participant in Section committee activities. Also must be willing to commit the specified time estimated to fulfill the Vice-Chair/Chair-Elect’s duties. Time Commitment: This is a one-year term, with the second year of the Chair-Elect’s term to be served as the Section Chair. The position of Chair-Elect/Vice-Chair requires an estimated minimum 20 hours/month to fulfill the minimum responsibilities of the position. Training Opportunities and Materials: Section/Division Leadership Training Regional SMP Training Other training(s) as offered by the Regional Director Society Management Handbook Mentoring current Chair Benefits: This position offers an opportunity to enhance and practice leadership skills, network with other quality professionals to increase awareness of the member’s company in the community, and work side by side with the Section Chair to promote and use quality tools, support the shape and future of the quality movement, and guide the growth and direction of the Section. Responsibilities: Serve as Chair-Elect/Vice-Chair from July 1-June 30 Attend and vote at all Section Executive Committee (SEC) meetings. Perform duties as assigned by the Chair. Prepare to become a Chair: Begin to know and thoroughly understand ASQ’s constitution, Bylaws, policies and procedures. Observe and work with others, particularly the Chair, committee chairs, and other Section officers from which you will build your team in the event you assume the Chair position. Familiarize yourself with the needs of the total membership of your Section so that the decisions and actions that you help initiate will be a reflection of these needs. In January and February, review the strategic plan of the Section and explore the major areas of your Section that require strengthening. Begin prioritizing with members of the SEC to initiate the possible solutions or improvements in these areas. In March, begin to finalize plans to improve the areas of the Section that require strengthening. Review and set goals to coincide with these plans. If serving as Chair in the coming year, before March 1, make committee appointments. If serving as Chair in the coming year, in March and April, begin to work closely with the current Chair to learn about the specific duties and routine of the office of Chair, and work to ensure continuity of action in the Section’s activities. If serving as a Vice-Chair, at the annual meeting— held as designated by the bylaws— present an annual report of the Vice-Chair’s activities. If serving as Chair in the coming year, in June work with the Chair to arrange for the proper transfer of bank funds to yourself and the other new officers. (This will require the signing of signature cards by the current Chair, yourself, Treasurer, and the incoming Treasurer). Related Policies and Procedures: ASQ Constitution and Bylaws, Article IV Related ASQ Policies and Procedures: A-16, State Quality Awards: Member Unit Involvement in State/Local/Corporate Quality Award Programs A-17, Society Involvement with Other Organizations and Use of ASQ Name/Logo F-1, Financial Management F-4, Reimbursement of Travel Expenses F-5, Committee Expenses G-11, Section Formation and Dissolution G-13, Scholarship Funds -- Policy for Establishment of G-15, Education, Training and Certification G-16, ASQ Certification Program G-17, ASQ Recertification Program G-24, Staff Visits to Society Member Units G-30, Membership Disclosure Information O-3, Procedure for Appointment S-2, Supple. 1, Organizing an ASQ Subsection S-3, Membership Information and Dues S-4, Section Officers and Committee Chair Duties S-7, Examining Committee -- Operating Procedures S-9, Treasurer and Auditing Committee Guidelines S-10, Election of Regional Directors Y-6, Regional Director Position Guide ASQ Operational Milestones Section Model Bylaws, Nos. 1 and 2